The May 27, 2009 meeting was later in the month than typical due to scheduling issues.  Starting in June, 2009, Board meetings will be held on the second Wednesday of each month.

The May meeting was the first meeting with Rick Balzhiser, our new property manager from Cardinal Management Group.  He produced an wonderfully complete board package and distributed it by e-mail ahead of time as well as providing hard copies.  Despite operating on emergency lighting (lights were out in Annandale for some reason), the board meeting progressed pretty much as normal.  Minutes of prior meetings were approved, financial reports from Armstrong were reviewed, and a preliminary administrative calendar was discussed.

Talltree South is running in the black, even though a number of invoices have not yet come in or been processed.  We are making slow, steady progress in reducing delinquencies, at least holding our own.  We will know more after the financials are transitioned to Cardinal this month.

In the Owner Forum, it was noted that an antenna repair may be necessary in 4905.  The site office has instituted a new Action Request form to encourage documentation of requests for repairs, recording of incidents, and noting violations. The new forms will be available in the site office and in the laundry rooms.

A representative from CertaPro painters made a brief presentation to the board.  Several bids were received and additional bids are forthcoming, so the Board deferred its decision on exterior painting until the meeting on June 10, 2009.  The site office will check references and prepare an analysis of the various bids.

The board passed two adminstrative policy resolutions updating prior resolutions:  (1) synchronizing our collection policies with Cardinal’s practice, and (2) updating our policy on patios and balconies to be more explicit. These policies will be sent to owners shortly, but contact the site office if you need a copy right away.

The board decided to change its master insurance to coverage recommended by John Manougian Insurance. This change results in better coverage for a lower price than our prior carrier.

In addition, the board approved a proposal by Virginia Contracting to install dryer vent covers to keep out squirrels, and raised an issue with regard to getting the new picnic table installed. The finance committee will also meet to discuss re-investing the CDs maturing in July and August.

The meeting ran a bit late, but hopefully we will do better next time.  Onward and upward!