At the February, 2009 Board Meeting, we introduced Jason Smith as the new on-site manager. Minutes of the January meeting were approved, subject to changes proposed.

I reported on the flood in 4923-T7 (already reported on this site), and an additional flood next to Mindy’s unit (broken water shut-off).

Financially, January showed a surplus and we made some progress in delinquencies, but I did a gas bill reconciliation and found some missed payments that need to be taken care of.  Since TTS and TTG share a single gas meter, any error may be assumed to be the other association’s fault until someone takes the time to reconcile it.  I reported that we opened two new CDs in February, replacing one that matured, but now I am disappointed to learn that the CD purchase is still in the works.  Unfortunately, rates continue to drop, too, so I am anxious to get it done.

Mindy reported that she had greatly improved the aesthetics of the on-site office, by re-arranging furniture, removing clutter, using materials found in the shed and adding silk flowers. It looks great, and not much money was spent. She also proposed a prepaid cell phone for the site office, which was approved.

I reported on the pool committee, which plans to do the necessary drain modifications and whitecoating (which has already been reported on this site.) The first pool invoices are in process.

Jason provided an extensive site management report. He:

  • Reported a number of unit sales and move-ins
  • Downgraded the Cox Internet service, producing considerable savings.
  • Finalized cancellation of the grounds vendor and start of new grounds service (ProGrounds)
  • Is planning completion of about a dozen outstanding furnace inspections
  • Disposed of discarded items being held in the shed (mattresses, etc.)
  • Organized unit files

He is also considering a community survey and improved welcome packages.

It was also proposed that the site office obtain pricing for routine extermination of buildings as a preventive measure.  (Note: I later learned of another association that combines extermination with plumbing inspections – not a bad idea. I’m not sure we need all those exterminations but perhaps some do.)

OLD BUSINESS

The board approved staying with the current trash contractor, who provided improved terms.  That contract, I am happy to report, has been negotiated and finalized.  We obtained additional recyclers, pickups three times per week, and one free bulk pickup per month, and so far it seems to be working well.

The board was unhappy with billing by its snow removal contractor and planned to work to resolve the issue.

I reported on the insurance issue. Our insurer had asked us to rewire the complex due to aluminum wiring. We had an electrician sample the units and common areas and found no aluminum wiring.  The insurer also was interested in our investigating exit signs and emergency lighting, which we plan to look into.

We had also drafted a new contract with our janitorial contractor and it is under review.  The maintenance contract remains to be drafted.

NEW BUSINESS

The board approved servicing of the fire extinguishers.  We discussed the terms of the towing contract and plan to finalize it.  The board plans to consider moving to full service management, as it is committed to improving service to owners and residents.  Emergency response continues to be an issue, particularly with regard to plumbing leaks.

PATH FORWARD

The next meeting will be Thursday, March 19, 2009.  The April meeting will also be on a Thursday.  In May, we will return to meeting on Wednesdays.